Best Scanner For Legal Size Documents in Bangladesh

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On December 19, 2023

In legal services firms across Bangladesh, handling paperwork is a major part of the job. From property deeds to court motions to client contracts and more, having to manage mountains of legal documents is commonplace. Digitizing these papers by scanning them into digital formats can make them much easier to store, search, share and backup. When choosing a scanner for legal size documents, law firms should look for ones that can reliably handle large batches of legal-sized pages.

However, not just any scanner will do for legal settings. The scanner must reliably handle larger, legal-sized documents up to 8.5 x 14 inches. It needs automatic document feeding capabilities to quickly scan high volumes of pages. Fast scan speeds, advanced imaging features, networking and specialized software also feature prominently on legal scanning wish lists.

With so many models and technical specifications to consider, picking the right legal document scanner can get confusing. This buying guide breaks down the key criteria and top scanner recommendations to fit legal document management needs and budgets in Bangladesh firms.

Table of Contents

Buying Considerations for Legal Scanners

Here are the most vital features and capabilities to evaluate when selecting a document scanner aimed primarily at legal services settings in Bangladesh:

1. Legal Size ADF

The single most basic requirement is being able to scan legal size papers. An automatic document feeder (ADF) that comfortably handles 8.5 x 14 in. documents is essential. Minimum 25-30 page feeding capacity is recommended for multipage documents.

2. Simplex/Duplex Scanning

Choose a scanner that can grab both sides of pages in a single pass (duplex scanning). This allows scanning full documents front and back without needing to manually flip pages over. Duplex scanning also cuts total scanning time significantly.

3. Speed

Daily scan volumes in legal offices can be huge thanks to discovery demands, bureaucracy requirements and active caseloads. Finding a scanner with ppm/ipm rates of at least 30 pages per minute (color or mono) will better match legal workload needs.

4. Advanced Image Processing

Scanners should do more than simply digitize pages. They must optimize and improve scanned images on the fly to end up with sharp, clearly legible documents. Look for image enhancement features like multistream, compression, image clean up and more.

5. OCR Abilities

Optical character recognition (OCR) is essential for making scanned documents searchable and editable in programs like Word. Legal scanners should have built-in OCR and/or come bundled with capable OCR software.

6. File Format Handling

Look for models with file format versatility for scanning directly to searchable PDF, JPEG, TIFF and other standard document types prominent in legal workflows.

7. Connectivity & Sharing

Scanner connectivity & sharing tools help better manage digitized documents across networks and beyond. Key areas to evaluate include interface options (USB, Ethernet), network/cloud readiness, remote scanning abilities and scan/share destinations.

8. Software Bundle

The provided (or optional) software can significantly enhance scanner capabilities for legal uses. Make sure bundled software has features like OCR, annotations, redaction, Bates stamping, custom file naming and more to add value.

9. Warranties & Support

Legal settings demand reliable equipment and attentive support. Multi-year limited warranties along with available service plans provide peace of mind.

Key Considerations When Purchasing a Legal Scanner

Here is a concise checklist of vital criteria to assess when selecting a document scanner for legal services environments in Bangladesh:

Essential Technical Specifications:

Legal sized ADF scanning – must support 8.5” x 14” pages
Auto feeding capacity– 30+ pages recommended
Simplex and duplex scanning availability
Mono and color scan abilities
Acceptable scan speed – 25+ ppm/ipm minimum

Convenient Legal-Focused Features:

Inbuilt OCR support or bundled OCR software
File format versatility – PDF, Word, PowerPoint etc.
Scan annotation capabilities
Redaction functionality
Bates stamping tools
Legal document-oriented scan workflow presets

Business Needs Support:

Adequate scanner duty cycle ratings for expected volume
ADF reliablity and multi-feed detection
Network connectivity (wired/wireless) for sharing
Security options for confidential documents
Bundled legal software available (or compatibility with legal apps)

Purchase Protection & Confidence

Minimum 1 year limited warranty
Optional extended warranty available
Serviceable lifetime over 5 years
Available service & maintenance plan options

By carefully weighing strengths across all these legal scanning criteria categories, finding the right fit scanner model to meet both immediate and longer term legal services digitization needs becomes much easier. And deploying a purpose-built legal document management scanner saves countless hours over general office scanners lacking tailored capabilities.

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