In legal services firms across Bangladesh, handling paperwork is a major part of the job. From property deeds to court motions to client contracts and more, having to manage mountains of legal documents is commonplace. Digitizing these papers by scanning them into digital formats can make them much easier to store, search, share and backup. When choosing a scanner for legal size documents, law firms should look for ones that can reliably handle large batches of legal-sized pages.
However, not just any scanner will do for legal settings. The scanner must reliably handle larger, legal-sized documents up to 8.5 x 14 inches. It needs automatic document feeding capabilities to quickly scan high volumes of pages. Fast scan speeds, advanced imaging features, networking and specialized software also feature prominently on legal scanning wish lists.
With so many models and technical specifications to consider, picking the right legal document scanner can get confusing. This buying guide breaks down the key criteria and top scanner recommendations to fit legal document management needs and budgets in Bangladesh firms.
Buying Considerations for Legal Scanners
Here are the most vital features and capabilities to evaluate when selecting a document scanner aimed primarily at legal services settings in Bangladesh:
1. Legal Size ADF
The single most basic requirement is being able to scan legal size papers. An automatic document feeder (ADF) that comfortably handles 8.5 x 14 in. documents is essential. Minimum 25-30 page feeding capacity is recommended for multipage documents.
2. Simplex/Duplex Scanning
Choose a scanner that can grab both sides of pages in a single pass (duplex scanning). This allows scanning full documents front and back without needing to manually flip pages over. Duplex scanning also cuts total scanning time significantly.
3. Speed
Daily scan volumes in legal offices can be huge thanks to discovery demands, bureaucracy requirements and active caseloads. Finding a scanner with ppm/ipm rates of at least 30 pages per minute (color or mono) will better match legal workload needs.
4. Advanced Image Processing
Scanners should do more than simply digitize pages. They must optimize and improve scanned images on the fly to end up with sharp, clearly legible documents. Look for image enhancement features like multistream, compression, image clean up and more.
5. OCR Abilities
Optical character recognition (OCR) is essential for making scanned documents searchable and editable in programs like Word. Legal scanners should have built-in OCR and/or come bundled with capable OCR software.
6. File Format Handling
Look for models with file format versatility for scanning directly to searchable PDF, JPEG, TIFF and other standard document types prominent in legal workflows.
7. Connectivity & Sharing
Scanner connectivity & sharing tools help better manage digitized documents across networks and beyond. Key areas to evaluate include interface options (USB, Ethernet), network/cloud readiness, remote scanning abilities and scan/share destinations.
8. Software Bundle
The provided (or optional) software can significantly enhance scanner capabilities for legal uses. Make sure bundled software has features like OCR, annotations, redaction, Bates stamping, custom file naming and more to add value.
9. Warranties & Support
Legal settings demand reliable equipment and attentive support. Multi-year limited warranties along with available service plans provide peace of mind.
Top Legal Document Scanners in Bangladesh
Handling legal size documents is common in Bangladesh for things like property records and legal contracts. The following two scanners are top recommendations for digitizing legal-sized papers:
Avision AV332U
Avision AV332U
The Avision AV332U is feature-packed for all office scanning needs, including robust legal size document handling. Key highlights include:
- 60 page auto document feeder
- Fast 30 ppm / 60 ipm scan speed
- Advanced image processing for scan quality
- Ultrasonic double feed detection
- Affordable pricing
Kodak Alaris E1030
Kodak Alaris E1030
The Kodak Alaris E1030 reliably handles legal size documents with professional quality scans. Key features consist of:
- 30 page automatic document feeder
- Color/mono scanning at 30 ppm / 60 ipm
- Perfect Page technology for image clarity
- Network capable for easy scan sharing
- Compact, desktop footprint
Both the Avision and Kodak Alaris scanners deliver fast, high quality scans for legal size documents prevalent in Bangladesh offices and firms. Consider which model best aligns with your budget and feature needs.
Key Considerations When Purchasing a Legal Scanner
Here is a concise checklist of vital criteria to assess when selecting a document scanner for legal services environments in Bangladesh:
Essential Technical Specifications:
- Legal sized ADF scanning – must support 8.5” x 14” pages
- Auto feeding capacity– 30+ pages recommended
- Simplex and duplex scanning availability
- Mono and color scan abilities
- Acceptable scan speed – 25+ ppm/ipm minimum
Convenient Legal-Focused Features:
- Inbuilt OCR support or bundled OCR software
- File format versatility – PDF, Word, PowerPoint etc.
- Scan annotation capabilities
- Redaction functionality
- Bates stamping tools
- Legal document-oriented scan workflow presets
Business Needs Support:
- Adequate scanner duty cycle ratings for expected volume
- ADF reliablity and multi-feed detection
- Network connectivity (wired/wireless) for sharing
- Security options for confidential documents
- Bundled legal software available (or compatibility with legal apps)
Purchase Protection & Confidence
- Minimum 1 year limited warranty
- Optional extended warranty available
- Serviceable lifetime over 5 years
- Available service & maintenance plan options
By carefully weighing strengths across all these legal scanning criteria categories, finding the right fit scanner model to meet both immediate and longer term legal services digitization needs becomes much easier. And deploying a purpose-built legal document management scanner saves countless hours over general office scanners lacking tailored capabilities.
